People & Organizational Development - Nigeria

WaterAid is looking for an Intern to join the People & Organizational Development Department and contribute to our mission to transform lives with safe water, sanitation and hygiene in the world’s poorest communities. This is an opportunity for young professionals to learn, develop and grow their skills while gaining exposure through work in an international development organisation and potentially, becoming part of a crop of professionals with experience relevant to the international development arena or applicable to other professional sectors.

  • Deadline : 6 Oct 2017

It's hard to believe that 33% of the Nigerian population do not have access to clean water; while 67% of the population lacks access to basic sanitation Around 45,000 children under the age of five in Nigeria die from diarrhoeal diseases caused by the nation's poor levels of access to water, sanitation and hygiene.

WaterAid is currently developing a new country strategy which potentially will lead to expansion in size and scope of the country programme and invariably, its advocacy, networking, programme management and service delivery work to ensure efficient delivery of desired outcomes both for internal and external customers.

To support this new strategy, we have restructured in order to be more effective in responding to the needs in the country context. We are expanding the scale and scope of our work over the coming years with a view to supporting and catalysing government efforts to deliver on the Sustainable Development Goals (SDGs) especially Goal 6.

The WaterAid internship is intended to be a learning and development opportunity for young professionals to gain exposure and build skills through work in an international development organisation and potentially, build a crop of professionals with experience relevant to the international development or other professional sectors.

The role will be part of a team responsible for providing high quality support services required to achieve the mission of the organization and more precisely, delivering on demand administrative liaison and HR services.

A key responsibility of the intern will be to provide support to the POD department and the Country Programme at large, in a number of capacities and activities. These will include:

Administrative and Procurement Support

Administrative Support

  • Collate vehicle log sheets for each vehicle on the WaterAid Nigeria fleet and prepare periodic (monthly, quarterly, annual) vehicle usage reports detailing mileage per vehicle and vehicle operating cost for each vehicle
  • Prepare monthly updates to the asset and inventory register

Procurement Support

  • Receive all approved Purchase Requisitions for goods and services, verify that all appropriate authorizations (budget holders, CR, HoR as appropriate) are completed and sort all received requisitions by categories for the Administration Officer’s attention.
  • Track the status of each procurement request and provide weekly update to budget holders /requestors.
  • Under guidance /direction of the Administration officer, participate in soliciting ,obtaining and documenting bids for purchases below GBP 500 or as guided by the Administration Officer
  • Complete Bid Comparison documents as requested by the Administration Officer and act as Secretary of the Bid review committee as may be delegated
  • Originate payment requests for goods and services procured /delivered as per contract with WaterAid

Human Resources Support

  • Support timely and efficient completion of WaterAid Nigeria recruitment process by downloading applications received in respect of advertised /vacant positions and populating list of all applications received into a template for ease of review
  • Conduct first level review of applications received in line with specified minimum criteria outlined in the vacancy advert
  • Participate in elements of recruitment process as may be required or delegated from time to time
  • Responsible for management of HR information and documentation especially updating personnel records with relevant forms and correspondences, drafting HR correspondences and distribution of signed correspondence to designated recipients etc projects/initiatives including but not limited to writing reports; collation, documentation, filing and sharing knowledge management / learning products.

Critical attributes and essential qualifications and experience for success in this role include:

  • The ability to maintain confidentialities and quickly build trust- Demonstrate ability to manage information with appropriate discretion and respect for sensitivity
  • Organising, Planning, and Prioritising Work — Developing specific goals and plans to prioritise, organise, and accomplish your work.
  • Monitoring — Monitoring/Assessing performance of self to make improvements or take corrective action.
  • Attention to details – Ability to follow precise procedures and complete routine tasks/activities without errors
  • Written and Oral Expression — Excellent ability to communicate information and ideas in writing and speaking so others will easily understand.
  • Analytical Thinking – Analyzing information and using logic to address work-related issues and problems.
  • Information Processing – Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Active Learning – Understanding the implications of new information for both current and future problem-solving and decision-making.
  • Initiative — willingness to take on responsibilities and challenges.
  • Show Initiative and be creative — willingness to take on responsibilities and challenges
  • Service Orientation and good interpersonal skills

Essential educational qualification include:

  • Completion of a 4 year undergraduate degree course in arts, social sciences, business or natural sciences business administration or related field from a reputable university
  • The candidate must have completed the National Youth Service Scheme not more than 5 years before date of application and must have Computer proficiency (Office software, internet and email)
  • S/he must demonstrate strong conceptual and analytical skills

Download a full job description here 2017

Interested candidates are required to send a suitability statement and the most recent copy of their detailed CV to [email protected] by 6 October 2017. The submission must indicate the position title as subject in the subject line of the email.