Procurement & Logistics Support

  • Job Title: Procurement & Logistics Support  
  • Reports to: Head of People and Organizational Development 
  • Manages: None 
  • Location: Abuja, Nigeria
  • Travels: Potential travel to field to be determined based on needs 
  • Duration: 1 year 

Team description 

WaterAid Nigeria has recently completed its 2023-2028 country programme strategy which sets a 5-year building block towards delivering a more influencing led programme over a 10-year horizon. This new country strategy rather than reflect a progression from previous country programme strategies, outlines key shifts in focus required to catalyse change and achieve maximum impact for our work in Nigeria.

The People and Organisational Development (POD) department focuses on performing a catalytic role in supporting the rest of the Country Programme in effectively and efficiently delivering the strategic goals. The spheres of support include human resources management; general office management and administration; procurement; security, safety, and travel management. The OD remit include ensuring effectiveness to the country programme organisation structure, effective management of change processes and ways of working (systems and processes, etc)

Job purpose

The post holder will provide support to Procurement and Logistics processes in the Country Programme.

Accountabilities 

Procurement Support

  • With guidance from the Procurement and Admin Officer, ensure efficient procurement of goods and services in a manner that demonstrates highest standards of accountability, value for money and in line with procurement best practices, WaterAid and grant donor funding regulations.
  • Build and maintain effective collaboration with the Finance and IT team to ensure timely processing of payments to vendors and service providers.
  • Support the Procurement and Admin Officer to evaluate performance of vendors, consultant and service providers; Conduct staff satisfaction survey of hotels, car hire, travel agents and other service providers on an annual basis and make recommendations to the Head of People and Organisational Development accordingly.
  • Support the Procurement and Admin Officer in other duties as required. 
     

Logistics Support

  • Work in close collaboration with the Security and Logistics Manager in selecting fit for purpose venues for meetings, trainings, away days , workshops and other CP events;
  • Support all aspects of the organization of meeting events including supporting with budget development by providing current prices for goods and services.
  • Support the Security and Logistics Manager in obtaining supporting documents from staff and vendors.
  • Raise payments relating to logistics.
  • Follow up with finance to ensure all payments raised are successfully processed.
  • Support the Security and Logistics Manager in other duties as required.

Person specification

Essential criteria

  • Completion of a 4- year undergraduate degree course in Administration or Business or any related Social Sciences field
  • Excellent verbal and written communication skills.
  • Proficiency in the use of the Microsoft suite of computer applications: MS Word; MS Excel, internet, and email.
  • Demonstrate the right personal attitude and responsible work ethic
  • Sufficient attention to detail is required to do work of a clerical nature.
  • Ability to manage sensitive information of a confidential nature.
  • Strong time management skills, and ability to prioritise multiple, competing tasks, sometimes under pressure.
  • Excellent customer centric approach, ability to provide consistently high quality service to a diverse range of customers-internal and external.
  • A background in accounting or demonstration of strong numeracy skills will be an advantage.
  • Experience in Procurement and Logistics in an INGO is an advantage
  • Commitment to WaterAid’s values and a working style that reflects these

Apply

If you are interested in the position and have the right skills and attributes, kindly apply by clicking on this LINK

Closing date for this application is August 16, 2024

We are an equal opportunity, disability-confident employer and are dedicated to achieving the highest standards of diversity, equity and inclusion. We welcome applications from people of all backgrounds, beliefs, customs, traditions and ways of life. This includes, but is not limited to, race, gender, disability, age, sexual orientation, religion, national or social origin, health status, and economic or social situation.

Who we are

WaterAid is an international not-for-profit, determined to make clean water, decent toilets and good hygiene normal for everyone, everywhere within a generation.

Since we started in 1981, we’ve remained resolutely focused on tackling these three essentials that transform people’s lives.

Without all three, people can’t live dignified, healthy lives. With all three, they can unlock their potential, break free from poverty, and change their lives for good. Children grow up healthy and strong, women and men get to earn a living, whole communities start to thrive. It sounds normal and it should be.

WaterAid is fully committed to protecting those with whom it comes into contact. WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority, and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre-employment references and checks to ensure high standards are maintained.

For more information about safeguarding at WaterAid, please visit our safeguarding webpage at: 

https://www.wateraid.org/uk/safeguarding-at-wateraid

We’re committed to changing normal forever—are you?

Wherever you work in WaterAid and whatever job you do, you’ll be joining a global network helping people change their own lives with clean water, decent toilets and good hygiene.